Writing an Agenda Item: A Short Guide
There is no single template for writing agenda items but you can benefit from a collection of some of the things you may wish to consider when trying to put an agenda item together for a meeting.
Hopefully this will be useful to you in terms of thinking through and submitting your ideas to the General Meetings.
What are you asking the meeting to do
GM agenda items generally fall into 3 basic categories, with some crossover.
- Discussion - it might be a simple discussion on a thing or it may be a prop
- Decision
- Information - reports, feedback etc
Basic information
- What is your proposal ?
- Does it fit within one of our existing working groups?
- Are there any costs involved? the Co-op rarely agrees to anything without at least an estimated cost.
- Does it need volunteers to make it happen, how many?
- Who will co-ordinate the work?
Does your proposal need funding ?
Does your proposal need funding ? Proposals that have costs need you to fill out a Download the Costed Proposal Cover Sheet. The form itself suggests how you might compose your proposal.
Providing additional information/Pre-empting regular questions
Can we check in partway through, or review this a few months down the line to see if it is working and whether any adjustments are needed? Does the cost fit within annual budgeting, or if a large spend, how does it impact our long term financial planning? If within an existing working group area, have the group been contacted? Do they support the idea?
